AWS Section Tool Kit
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Section
Tool Kit
Local
Sections are the very heart and foundation of AWS and are, therfore,
very important to the well being and future of the Society. The
Section Tool Kit contains a wide variety of information designed
to assist Sections in the organization and operations of day-to-day
activities. Section Officers will find "how-to" manuals, as well
as useful templates for a variety of letters, award certificates, and
for recording meeting minutes. Know the purpose and
importance of Disrict Conferences, and why your Section should be
represented. Get ideas for upcoming meetings and
events from Section Success Stories, compiled from attendees who have
participated in past Leadership Symposiums and much more....
Tool Kit Information
Guide -
Quick Links
 ACTIVITY PLANNER
This Activity Planner was developed by the AWS Colorado Section to help organize Executive Board and general Section activities. The Planner includes sample templates for meeting planning, Officer contact list, member roster, To Do list, Scholarship worksheet, District/Section Awards history, Section recognition award history, and much more.
DOWNLOAD ACTIVITY PLANNER - (XLS) UPDATED! ANNUAL
REPORTS
Section
Annual
Report Form - Part I - (DOC)
Annual Section operations report Section Annual Report Form - Part II - (XLS) Annual
Section financial report
International Section Annual Report - (DOC) Annual International Section operations and financial report AWARDS Individual
Section
Recognition Awards
Descriptions and criteria of various Section recognition awards Individual Recognition Certificate Award Template Sample recognition award certificate for Officers, speakers, and outstanding members Corporate Recognition Certificate Award Template Sample certificate for recognizing Section scholarship recipients Image of Welding Award The AWS Welding Equipment Manufacturers Committee (WEMCO), announces the recipients of the fourth annual Image of Welding Awards. Divided into seven categories, these awards recognize individuals and organizations who have excelled in promoting the image of welding in their communities. Section Scholarship Recipient Certificate Award Template Sample certificate to recognize local corporate support Section-Sponsored Student Welding Competition Certificate Award Template Sample certificate for recognizing winners of Section-sponsored welding competitions Distinguished Member Award The AWS Distinguished Member Award was created to recognized outstanding service and commitment of AWS Members to the Society and the welding industry. National/District/Section Awards Description, criteria, and nomination forms for these awards are located below under District Conferences Student Chapter Member Award The award provides an excellent opportunity for Student Chapter Advisors, Section Officers and District Directors to recognized outstanding students affilitated with AWS Student Chapters, as well as to enhance the image of welding within your communities. AWS Awards Directory - Part I and Part II Part I - District/Section awards and awardees Part II - National awards and awardees 
BULLETIN BOARD Online forum for AWS Section members to access and exchange ideas  CAREER FAIR These guidelines for organizing and hosting a Section-sponsored Career Fair were developed by the AWS Nebraska Section to aid in planning an annual Career Fair. Their approach has proven to be successful, and the Section's Officers were asked to share their knowledge and experiences so that other Sections may adopt these guidelines to assist in planning Career Fairs in their areas. Sample Guidelines for Organizing and Hosting a Section-sponsored Career Fair
Career Fair Invitation to Participate Letter Template Sample letter to local companies inviting them to participate in the Fair. Exhibitor Registration Form Template Career Fair Exhibitor Set-up Information Letter Template Sample thank you/recognition letter for valued corporate sponsors Sample Career Fair Promotional Flyer/Poster CORPORATE RECRUITMENT & SPONSORSHIP The following links provide information on recruiting, retaining and recognizing corporate sponsorship. Section Chairmen may request a list of AWS Corporate Members within their Sections at any time. Contact the Director, Member Services for an up-to-date list. Corporate Sponsor Program The AWS Houston Section has initiated a successful program for recruiting, retaining, and recognizing corporate sponsors. This program also provides a fundraising stream for the Section.
Corporate sponsor
recruitment letter
CERTIFICATIONSample letter for recruiting corporate sponsorship Corporate sponsor recognition letter Sample thank you/recognition letter for valued corporate sponsors Corporate recognition certificate award template Certificate template Sections can use to create recognition awards for local corporate support Awarding PDHs Professional Development Hours (PDHs) may be earned by attending local Section meetings. What your Section can do to award PDHs for attendance at Section Meetings. Certificate of Attendance Form Sample Certificate of Attendance Form for credits toward professional development hours (PDHs) NATIONAL CERTIFICATION AND SEMINAR PROGRAMS SCHEDULE Schedule for all AWS certification and seminar programs. Includes city, state, dates, application deadlines, site codes, and hotel information.l  DATES TO REMEMBER Important dates to mark on your calendar DISTRICT CONFERENCES District Conference - General Information
Explains the purpose and importance of District Conferences and why representatives from your Section should attend District Conference Reimbursements Explanation of reimbursement policies for travel to your District Conference, Section rebate for attendance at the Conference, and reimbursement for the Section hosting a District Conference District Conference Section Report Form Short, easy to complete form to use as an aid in reporting and discussing your Section's activities at the Conference District Scholarship Selection Districts are allocated $5,000 for District scholarships. Each year, Conference attendees participate in the important task of selecting the District Scholarship recipients from their areas. For detailed information on application distribution, recipient selection, and scholarship funding, please click here. (pdf download) Guidelines for Nominating & Selecting National, District, and Section Level Awardees Suggested quidelines to aid in the selection process of award recipients at the annual District Conference. Conference attendees nominate and select recipients for the various National, District and Section awards for that year. These awards provide an excellent opportunity for Sections to recognize outstanding Members, both nationally and locally. National, District, and Section Awards Description, criteria, and nomination forms, listed by award
Student Chapter Member Award
The award provides an excellent opportunity for Student Chapter Advisors, Section Officers and District Directors to recognize outstanding students affiliated with AWS Student Chapters, as well as to enhance the image of welding within your communities. Leadership Symposium Information fact sheet. A representative from each District is selected to attend this annual leadership event held each summer in Miami, Florida. Instructors Institute Information fact sheet. A representative from each District is selected to attend this annual event held each summer in Miami, Florida.  FORMS Templates for the following forms are provided to assist Sections in day-to-day activities Cash Receipt
Template for creating a cash reciept for Section use Check Request - (XLS) Template for Section Officers to use when requesting a check from the Section's Treasurer Evaluation Form - (DOC) Section Officers will find this form useful in gauging the success of Section meetings and special events Invoice Template - (XLS) Template for creating a Section invoice Section Meeting/Event Report Form Shor, easy to complete form required for submitting news and photos for publication in the Welding Journal 
ITEMS AVAILABLE FROM AWS NATIONAL List of items available from National for Section use and distribution. 
LETTER TEMPLATES Templates for the following letters have been created to assist Section's in day-to-day activities. Section Masthead - AWS Logo
Approved, authorized masthead that can be used for Section letterhead, newsletters and other Section-related promotional material. Donation thank-you letter #1 Short version donation thank-you letter for contributions to Section golf tournament, Scholarship or general fund, or other Section event Donation thank-you letter #2 Long version donation thank-you letter for contributions to Section golf tournament, Scholarship or general fund, or other Section event Career Fair Exhibitor Set-up Information Letter Template Sample letter to registered exhibitors providing set-up information and instructions. Career Fair Invitation to Participate Letter Template Sample letter to local companies inviting them to participate in the Fair. Corporate sponsor recognition letter Sample thank you/recognition letter for valued corporate sponsors Corporate sponsor recruitment letter Sample letter that can be used for recruiting corporate sponsorship in your area. Section Chairmen may request a list of current AWS Corporate Members within their Section to aid in this endeavor. Contact the Director, Member Services for an up-to-date list. Welcoming new members Letter and phone script included Member retention Letter and phone script included Past Chairman's Night invitation letter Sample letter inviting past Section Chairmen to a recognition meeting in their honor Speaker request letter Sample letter to an individual/company requesting a speaker for a future Section meeting Speaker confirmation letter Sample letter to confirm/thank an individual for agreeing to be a speaker/presenter at a future Section meeting Welding for the Strength of America Letter template for the AWS Capital Campaign, "Welding for the Strength of America," a fundraising campaign to provide and assist with workforce development for the wedling industry LIABILITY INSURANCE Depending on the circumstances, Sections may be required to obtain liability insurance for an event(s). Link includes general information and insurance request form.  MANUALS
AWS Manual of Operations for Sections and
Divisions
General information on Section operations, provides suggested responsibilities & duties of Section Officers Suggested Section Bylaws How to Run a Successful Section Meeting Tips to help maximize the success of your Section meetings Getting Grassroots Publicity Guide to generating local Section publicity AWS Logo Graphics Identity Standard Standard for preparing printed Section communicaiton using the AWS logo. Contact Director, Member Services for the Standard and use of the AWS logo. Organizational Manual for Sections, Divisions and International Sections Guidelines for establishing a new AWS Section, Division or International Section Guidelines for Establishing a Section Scholarship Committee and Program Guidelines to assist Sections in establishing a local scholarship program. Recommended Procedures for Conducting a SkillsUSA Welding Contest Procedures for conducting a Skills USA Welding Contest Section Officer Manual The AWS Houston Section created their own Section Officer Manual which provides a quick guide to the duties and responsibilities of Section Officers and Committee Chairmen. Other Sections may wish to use this template as a guide to create their own manual. Sample Section Manual Cover Page MINUTES Minutes - Executive Committee
Template for preparing the minutes of your Section's Executive Committee meetings Minutes - Section Meetings Template for preparing the minutes of your Section meetings.  SECTION NEWSLETTER Section Newsletter - General
Information
Information on mailing labels, electronic rosters/labels, roster changes and "hot sheets." Section Masthead - AWS Logo Sample masthead for use on Section newsletters, letterhead and other Section-related promotional material USPS.com This service may be a convenient way to send, print and mail out your Section newsletters. SECTION SUCCESS STORIES A list of Section success stories compiled from attendees who have participated in past AWS Leadership Symosiums. Ideas run the gamut. Whether it was hosting a golf tournament or a student night, all of these ideas were a success and made possble through the hard work and dedication of our AWS Sections and their many volunteers. SECTION NEWS, EVENTS AND PHOTOS PUBLISHED IN THE WELDING JOURNAL Guidelines for Submitting Section News and Photos for Publication in the WJ Guidelines for submitting Section news and photos for publication in the WJ Section Meeting /Event Report Form Short, easy to complete form required for submitting Section news and photos for publication in WJ SPEAKERS DIRECTORY The AWS Speakers Directory has been prepared specifically to assist Sections in locating speakers for their educational and technical programs. The Directory contains the names and contact information of those who have volunteered to speak at local Section meetings. STUDENT CHAPTERS Student Chapter Annual Report
Annual Student Chapter report Student Chapter Manual - Organization and Operation Information on how to etablish and operate a Student Chapter Student Chapter Member Award This award was established for the purpose of recognizing AWS Student Members whose Student Chapter activities have produced outstanding school, community and/or industry achievements. The award provides an excellent opportunity for Student Chapter Advisors, Section Officers and District Directors to recognized outstanding students affiliated with AWS Student Chapters, as well as to enhance the image of welding within your communities. Student Chapter Website Direct Link to the AWS Sutdent Chapter webpage
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